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Becoming In-distractible: Process for setting up Time blocking system


"If I know how you spend your time, then I know what might become of you" – Johann Wolfgang Von Goethe.

If we want to give ourselves a superpower, a competitive advantage over everybody else then we have to plan the time to think and protect that time. We protect our stuffs by installing security system at home, we have an alarm in our car, and we put our money in a bank or in a hidden vault somewhere but when it comes to time we are like "Oh sure, come over and steal as much time as you want because I've got nothing planned". If we don't plan our time then somebody else will do it for us. And in order to plan our time, we have to start blocking our schedule for creating different values. Let's see how that is done in the following steps.

  • First think of all the activities that you want to do every week. List all the things that serve your values of physical health, wellness, personal growth, becoming efficient, professional growth (example, time for learning, personal development, time for focused work etc.). Whatever you choose, knowing your values will help you prioritize the activities that have to go into your schedule and block out your day.
  • Now that you have your list, note how much time you would like to allocate for each activity in a typical day.
  • ActivityTime I'd Like To Allocate Weekly
    i.e exercise1 hour every day
    Deep Work2 hours every day
    Reading booksHalf an Hour every day
  • Time blocking will never work if you are over optimistic about your time. You still have emails to answer, calls to take, and meetings to attend. However, the power of time blocking comes in choosing when you want to do these tasks instead of letting them infiltrate every moment of your day so set aside some time on your calendar dedicated to answering emails so that you don't keep your inbox always open which is a great distraction. Try to batch your time for emails, calls and messages.
  • Don't forget to add your routines. Most basic tasks like meals, getting ready to work, commuting, spending time with loved ones that follow a daily rhythm. Start filling in your calendar with those activities, such as "Eat breakfast and get ready" every day from 7 to 8 a.m.

Now that you have a schedule of how you would like your day to look like, it's time to see if it works. Sure, time boxing demands real effort and it is time consuming as well but if we want to tame our distractions and control how we spend our life (our time), we should take the time and effort to schedule every second of it.

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Jeroline is a HR generalist at pCloudy. She is actively involved in planning, developing, and implementing all the HR functions. She is someone who loves to read a little too much and has an affinity to learn new languages.

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